Planning a secure and smooth online election? Follow this 3-week digital voting checklist to help your cooperative run a stress-free election with BallotPartner.

Running a Digital Election? Start with the Right Plan.

The best online elections don’t just “happen”—they’re carefully planned. Whether you’re a first-time co-op organizer or a seasoned board secretary, having a clear election timeline is essential.

At BallotPartner, we’ve helped 200+ cooperatives across the Philippines move their elections online. Here’s a 3-week countdown you can follow to prepare for a secure, smooth, and successful digital election.

✅ 3 Weeks Before Voting Day: Foundation Week

This is your planning and setup phase.

🔹 Tasks:

• Finalize your ballot
  Draft the questions, list of candidates, voting method (e.g., select 3 of 5), and voting duration.
• Clean your member list
  Remove duplicates, confirm contact info (mobile numbers/emails), and format it for upload.
• Confirm voter eligibility rules
  Who can vote? Active members only? Proxy votes allowed?
• Coordinate with BallotPartner
  Upload your voter list and set up a test election to preview everything.

💡 Tip: Don’t skip the mock ballot! It’s your trial run to catch errors early.

✅ 2 Weeks Before Voting Day: Communication Week

Now it’s time to get your members ready.

🔹 Tasks:

• Announce the election
  Use SMS, Facebook, posters in branches, and email to build awareness.
• Send candidate profiles
  Share photos and short bios of candidates so members can get familiar with their choices.
• Share “How to Vote” guides
  Provide simple instructions in English or Filipino (BallotPartner gives you ready-to-use templates).
• Set up voter support
  Prepare someone to answer questions via phone, text, or chat during the voting period.

💬 “We used to only get 30% turnout. After sharing guides and reminders, we hit 60%.”
— Admin, Multi-Purpose Co-op, Laguna

✅ 1 Week Before Voting Day: Final Prep & Testing

This is your final push to make sure everything is set.

🔹 Tasks:

• Run a test with admins or board officers
  Do a dry run on BallotPartner’s platform to check links, UI, and result exports.
• Send a countdown message to members
  Example: “Voting for our co-op board starts in 3 days! Check your inbox and SMS for your link.”
• Confirm timing and access
  Make sure your voting window is correct and voters won’t be locked out due to timezone issues.
• Print backup instructions (optional)
  For any members visiting your office, have printed FAQs or voting help available.

🗳️ Voting Week: Monitor, Support, and Report

It’s time to open the polls!

🔹 Tasks:

• Monitor participation via BallotPartner’s dashboard
  You’ll see how many have voted in real time.
• Send automated reminders mid-week
  These often boost turnout significantly.
• Answer support requests promptly
  Especially in the first 24–48 hours.
• Download final results and audit logs after polls close

✅ With BallotPartner, you get instant results plus a downloadable report with time stamps and vote counts.

📥 Bonus: Downloadable Checklist (Optional CTA)

Want a printable version of this checklist to share with your team?
📄 [Download the free PDF checklist now]

🎯 Final Word: A Clear Plan = A Confident Election

Going digital saves time, money, and stress—but only when it’s planned well. This 3-week countdown has helped dozens of co-ops boost participation, avoid mistakes, and feel fully in control.

BallotPartner is here to guide you at every step.

👉 [Start your election setup today] or [book a free planning call].